Employers must retain completed I-9 forms for 3 years after the date of hire OR 1 year after employment termination, whichever is later. This means an employee hired on January 1, 2023, and terminated on June 30, 2024, requires I-9 retention until January 1, 2026 (3 years from hire date), not July 1, 2025 (1 year from termination). The "whichever is later" rule ensures long-term employees who leave before the 3-year mark still have their I-9 retained for 1 year post-termination, while short-term employees who leave within months of hire still have their I-9 retained for the full 3 years from hire date. Early destruction or loss of I-9 forms before the required retention period expires triggers automatic penalties of $288 to $2,861 per missing form during ICE audits, even if the original I-9 was completed correctly.

The retention requirement applies to all I-9 forms regardless of whether the employee was full-time, part-time, seasonal, or temporary, and includes all supporting documentation such as copies of identity documents (if the employer chose to retain them), reverification records (Section 3), and any notes or correspondence related to the I-9 completion process. Employers must store I-9 forms separately from personnel files and ensure they are readily accessible for ICE inspection—typically within 3 business days of receiving a Notice of Inspection. Digital storage is permitted if the system maintains data integrity, prevents unauthorized alterations, and can produce readable paper copies on demand. Many employers struggle with I-9 retention compliance due to poor tracking systems that don't automatically calculate retention deadlines or flag forms eligible for destruction.

Lake Mead Mobile Notary provides I-9 verification services with detailed record-keeping support that helps Las Vegas and Henderson employers maintain compliant I-9 files. When our mobile notaries complete Section 2 as authorized representatives, we provide employers with date-stamped verification records that clearly document hire dates and retention deadlines, making it easier to manage the 3-year/1-year rule. We also offer guidance on Henderson area businesses regarding digital I-9 storage solutions and audit preparation strategies that ensure your I-9 forms remain accessible and compliant throughout the entire retention period.

In a Nevada mortgage package, only some documents are notarized. The most common notarized document is the Deed of Trust, which secures the property as collateral. Other pages that often require notarization include specific affidavits (identity, occupancy, or name variations) and certain title or escrow affidavits when the closing instructions call for them. Many lender forms are executed without notarization and only need signatures or initials.

• Typically notarized: Deed of Trust, corrections/limited power of attorney when required by title, occupancy or identity affidavits, compliance or gap affidavits, and select title affidavits.
• Usually not notarized: Promissory Note, Closing Disclosure, initial escrow disclosures, privacy notices, and most lender specific acknowledgments that only require signatures or initials.
• Jurat vs acknowledgment: Affidavits and sworn statements use a jurat with an oath or affirmation. The Deed of Trust and similar instruments use an acknowledgment to confirm identity and voluntary execution.
• Non borrowing spouse: In community property scenarios, a non borrowing spouse may need to sign certain title documents. The specific pages and notarizations depend on title instructions and vesting.

Lake Mead Mobile Notary verifies identity, checks each certificate for Nevada compliance, and follows title and lender instructions so the package funds without delay. For help, book online or call (702) 748-7444.

A notarized Settlement Release is a practical risk control. With an acknowledgment, the notary certifies that the signer’s identity was verified and that the release was executed willingly. This makes later claims of forgery or duress far less credible and protects both sides from post-settlement disputes. Many firms also request neutral witnesses when the release contains high-value consideration or a confidentiality provision.

We support law firms across business hubs like Town Square Las Vegas, North Las Vegas, Meadows Village, and Tivoli Village. For capacity or remote matters, pair the release with a Power of Attorney and request Notary with Witnesses Provided when needed.

Utilities ask for a notarized landlord affidavit when a prior tenant left a balance so they can verify the new applicant is not related to the debtor. This sworn statement is typically completed with a jurat, which means the landlord appears, takes an oath or affirmation, and signs in the notary’s presence. The jurat gives the utility a reliable record that supports account setup while they pursue the old debt separately.

We meet owners and managers in Paradise, Enterprise, Centennial Hills, and North Las Vegas. For forms that name an agent, we can also notarize the Power of Attorney. See Affidavits and Sworn Statements and Notary with Witnesses Provided.