Can I Get a Digital Copy of My Apostilled Document?

What the $15 Scanback Service Includes

The scanback service is designed to create a usable, legible digital record of your completed apostille packet. It is billed per set of documents, not per page, so you know what to expect up front.

• High‑quality scan of the full apostille packet: Including the notarized document and the attached apostille certificate.
• PDF file delivery: Typically sent securely by email or another agreed method.
• Flat pricing: $15 per scanback set for most apostille orders.

When a Scanback Does and Does Not Replace the Original

For most courts, consulates, and government agencies, the original paper apostille remains the controlling document. The PDF is primarily for your internal use and for preliminary review by third parties.

• Appropriate uses for scanbacks: Attorney review, school or HR pre‑screening, internal compliance files, or sharing with family members.
• Situations that usually require the original: Visa and immigration filings, foreign court submissions, formal school enrollment, or bank and real estate transactions.

Adding Scanback to Your Apostille Order

You can request scanback when you first book or at any point before final shipment is arranged. The $15 fee will appear as a separate line item on your quote or invoice so you can see exactly what you are paying for.

If you already have an order in process and decide you want a digital copy, let Lake Mead Mobile Notary know before the packet leaves the office so the scan can be created without delaying shipping.

What happens if the Nevada Secretary of State rejects my apostille request?

Common reasons Nevada rejects apostille packets

When an apostille request is rejected, it is usually because something about the underlying document or request does not meet the Secretary of State’s rules, not because the transaction itself is invalid.

• Submitting the wrong document type, such as a hospital birth record instead of a Nevada vital records certified copy, or a photocopy instead of an original notarized document.
• Improper or missing notarization, missing certified-copy stamps, incomplete apostille request forms, or incorrect fees for the speed tier you selected.

How to fix and resubmit a rejected apostille

The correction path depends on what went wrong, but most rejections fall into a few predictable categories that can be remedied without starting everything from scratch.

• For wrong document type, request the proper certified copy from the issuing Nevada agency or have the correct document notarized in Nevada, then rebuild the packet.
• For notarial or form errors, have the document re-notarized with correct Nevada wording or update the apostille order form and fees, then resubmit under the same or a different speed tier.

How Lake Mead Mobile Notary helps prevent rejections

Lake Mead Mobile Notary treats “avoid rejection” as a core part of apostille coordination by reviewing documents against Nevada’s expectations before anything is sent to Carson City.

• Confirming whether your document must be notarized, issued as a certified copy, or obtained from a specific Nevada office before apostille is even possible.
• Preparing the apostille request, checking signatures, seals, and dates, and aligning shipping or courier choices with your timeline so you are not repeating the process after a preventable rejection.