Employers must retain completed I-9 forms for 3 years after the date of hire OR 1 year after employment termination, whichever is later. This means an employee hired on January 1, 2023, and terminated on June 30, 2024, requires I-9 retention until January 1, 2026 (3 years from hire date), not July 1, 2025 (1 year from termination). The "whichever is later" rule ensures long-term employees who leave before the 3-year mark still have their I-9 retained for 1 year post-termination, while short-term employees who leave within months of hire still have their I-9 retained for the full 3 years from hire date. Early destruction or loss of I-9 forms before the required retention period expires triggers automatic penalties of $288 to $2,861 per missing form during ICE audits, even if the original I-9 was completed correctly.

The retention requirement applies to all I-9 forms regardless of whether the employee was full-time, part-time, seasonal, or temporary, and includes all supporting documentation such as copies of identity documents (if the employer chose to retain them), reverification records (Section 3), and any notes or correspondence related to the I-9 completion process. Employers must store I-9 forms separately from personnel files and ensure they are readily accessible for ICE inspection—typically within 3 business days of receiving a Notice of Inspection. Digital storage is permitted if the system maintains data integrity, prevents unauthorized alterations, and can produce readable paper copies on demand. Many employers struggle with I-9 retention compliance due to poor tracking systems that don't automatically calculate retention deadlines or flag forms eligible for destruction.

Lake Mead Mobile Notary provides I-9 verification services with detailed record-keeping support that helps Las Vegas and Henderson employers maintain compliant I-9 files. When our mobile notaries complete Section 2 as authorized representatives, we provide employers with date-stamped verification records that clearly document hire dates and retention deadlines, making it easier to manage the 3-year/1-year rule. We also offer guidance on Henderson area businesses regarding digital I-9 storage solutions and audit preparation strategies that ensure your I-9 forms remain accessible and compliant throughout the entire retention period.

Yes. Dealers at Manheim Nevada Las Vegas use mobile notary service for VP-221 secure power of attorney forms, corporate resolutions authorizing purchases, and multi-vehicle batch notarization transactions. Dealer notary service includes volume account pricing for recurring auction purchases at the Gowan Road facility in North Las Vegas.

Manheim Nevada operates as a dealer-only wholesale auction requiring proper business licensing and authorization documentation. Dealers purchasing vehicles at weekly Manheim sales frequently need notarized VP-221 secure POA forms when original vehicle titles are unavailable or held by lienholders, allowing dealers to complete DMV title work and retail sales without delays.

🏢 Common Dealer Notarization Needs at Manheim:

• VP-221 Secure Power of Attorney for dealer title work when original title unavailable
• Corporate resolutions authorizing managers or buyers to purchase vehicles on behalf of dealerships
• Multi-vehicle batch notarization for dealers purchasing five to twenty vehicles per auction day
• Floor plan lender authorization documents for financed inventory purchases
• Out-of-state dealer registration and title transfer authorization for export buyers

💼 Volume Dealer Account Benefits:

• Discounted per-vehicle pricing for batch notarization of five or more vehicles
• Scheduled auction day service coordinating with Manheim Nevada sale calendar
• Monthly invoicing for established dealer accounts with recurring auction purchases
• Priority same-day scheduling during high-volume auction weeks

Related Questions

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• What are VP-221 secure POA requirements?