No, employers cannot use outdated I-9 forms after March 31, 2025. The new Form I-9 version becomes mandatory on March 31, 2025, and using any previous version after this date results in automatic paperwork violations with penalties ranging from $288 to $2,861 per form regardless of whether the old form was otherwise completed correctly. USCIS issues updated I-9 forms periodically to add security features, clarify instructions, update acceptable document lists, and incorporate regulatory changes—and employers must transition to the new version by the enforcement date printed on the form itself.

The March 31, 2025 deadline applies to all new hires, rehires, and reverifications (Section 3 updates) processed on or after that date. Forms completed before March 31, 2025 using the previous version remain valid and do not need to be redone, but any I-9 completed on or after the deadline must use the updated form. Employers should immediately download the new I-9 from uscis.gov/i-9, update HR systems and onboarding software, train staff on any new fields or instructions, and dispose of old blank forms to prevent accidental use. During ICE audits, use of an outdated form is one of the most common violations and demonstrates lack of due diligence in maintaining compliant employment practices.

Lake Mead Mobile Notary provides authorized representative I-9 verification services using the current, compliant I-9 form version for businesses throughout Las Vegas Convention Center, Henderson corporate offices, and remote employee locations across Nevada. Our mobile notaries stay current with all USCIS form updates, examine documents in person per federal requirements, and complete Section 2 accurately to eliminate costly paperwork violations.

Yes, but you must submit a notarized EC-008 Emission Control Exemption Application with your mail-in renewal packet. Nevada DMV requires EC-008 notarization for all mail-in renewals that claim emission testing exemption, regardless of your reason for being out of state.

Common situations requiring notarized EC-008 for mail-in renewal include:

• Military deployment: Active duty stationed overseas or out of state where Nevada emissions testing is unavailable
• Snowbird residents: Nevada residents spending extended periods in Arizona, California, or other states during winter months
• Extended work travel: Long-term job assignments, contract work, or temporary relocations preventing return to Nevada
• College students: Nevada residents attending out-of-state universities and maintaining Nevada vehicle registration
• Medical situations: Extended care or treatment at out-of-state facilities

📬 Mail-In Renewal Process with EC-008:

1. Download and complete EC-008 form (leave signature section blank)
2. Have EC-008 notarized by a Nevada notary (required even if you're in another state)
3. Mail notarized EC-008 + renewal notice + payment to address on renewal notice
4. DMV processes in 10-14 business days and mails registration documents to your Nevada address

⚠️ Nevada Notary Requirement: Even if you're in California, Arizona, or another state, EC-008 must be notarized by a Nevada-commissioned notary with a Nevada seal. Out-of-state notaries are not accepted for Nevada DMV forms. If you're unable to return to Nevada, you have two options: coordinate with a Nevada mobile notary during a brief return visit, or have a Nevada resident with notarized power of attorney handle the renewal on your behalf.

💡 Planning Ahead: Many Nevada residents who winter in Arizona or travel frequently schedule mobile notary appointments at their Seven Hills, Summerlin, or Henderson homes before leaving the state. We notarize EC-008 forms in advance, and you mail them when your renewal notice arrives. This prevents renewal delays and late fees ($6 per month).

Related Questions

• I just moved to Nevada from California. Can I use my California smog check?
• My vehicle is brand new. Why is DMV asking for EC-008?
• What vehicle registration exemptions exist for active military?

It depends on your specific bank's policy. Some banks require their in-house or affiliated notary to notarize signature cards for security and documentation purposes. Other banks accept notarizations from independent or mobile notaries as long as they're commissioned in Nevada and meet state requirements. The policy varies by institution and sometimes by branch, so always confirm with your bank's signature services or compliance department before using an outside notary.

Why Banks Restrict Signature Card Notarization:

Signature cards are foundational documents for account security. Banks want control over the notarization process to ensure standardized procedures, proper identity verification, and coordination with their compliance systems. If their in-house notary is only available limited hours (e.g., Tuesdays), they may create customer access problems—but this is a bank operations issue, not a legal one.

🔐 What You Can Do:

• Ask your bank's main office if they accept outside Nevada notaries
• Request written approval of a specific mobile notary before scheduling
• Ask if exceptions are granted for scheduling hardships (out-of-state residents, shift work, etc.)
• Negotiate: if the bank's notary isn't available for weeks, request temporary acceptance of outside notarization
• Escalate to branch management if denied without policy documentation

🚀 Workaround:

If your bank refuses outside notaries and their notary has limited availability, mobile notaries in Lake Mead Health Rehab and Rancho Bel Air areas can coordinate with bank staff or provide documentation that meets Nevada requirements. Some banks will reconsider when faced with professional credentials and proper notarial certificates.

Related Questions

• What If You Need Notarization for a Corporate Resolution After Bank Hours?
• Can You Use a Bank Notary for Non-Bank Documents if You're Not a Customer?
• Why Do Banks Refuse to Notarize Documents They Prepared?