Mobile notaries act as authorized representatives to complete Section 2 verification by traveling to employee locations—homes, offices, co-working spaces, or any convenient site—to physically examine identity and employment authorization documents, verify their authenticity, and certify I-9 completion on the employer's behalf. This service is especially valuable for employers with remote workers, multi-location operations, distributed teams, or limited HR capacity who need professional document verification without requiring employees to travel to a central office. Mobile notaries examine List A documents (U.S. passports, permanent resident cards, employment authorization documents) or List B + List C combinations (driver's license + Social Security card), complete Section 2 fields accurately with proper document numbers and expiration dates, sign and date the form as the authorized representative, and return completed I-9 forms to the employer for retention and audit preparation.

Beyond initial I-9 completion, mobile notaries provide comprehensive I-9 support including reverification services when employee work authorization expires (completing Section 3 with updated documentation), audit preparation and I-9 review services that identify existing compliance gaps before ICE initiates inspection, compliance training and consultation helping HR teams understand List A/B/C document requirements and anti-discrimination rules, remote worker verification coordination ensuring employees at any location receive timely document examination within the 3-day window, and liability reduction by creating audit-ready documentation that demonstrates employer due diligence and good-faith compliance efforts ICE considers when assessing penalties. Mobile notaries reduce employer liability because they bring professional expertise in document examination, fraud detection, and I-9 completion standards that minimize the paperwork violations, missed deadlines, and technical errors triggering fines during audits.

Lake Mead Mobile Notary provides specialized I-9 verification services throughout Las Vegas, Henderson, Boulder City, and all of Clark County with mobile notaries trained in employment eligibility verification. We serve businesses in hospitality, healthcare, construction, professional services, and all industries requiring compliant I-9 management. Our notaries travel to employee locations at Advanced Health Care Henderson facilities, corporate offices, remote worker homes, and anywhere employees need document verification. We complete I-9 forms using the current, compliant version; examine documents carefully for authenticity indicators; record information accurately to prevent E-Verify discrepancies; and provide employers with date-stamped verification records supporting retention deadline tracking. This service eliminates the burden of coordinating internal authorized representatives, reduces penalty exposure through professional verification, and ensures every I-9 meets federal standards that withstand ICE audits.

When ICE audits your company, they issue a Notice of Inspection (NOI) requiring you to produce all I-9 forms and supporting documentation within 3 business days. The NOI specifies the timeframe of employment records to be inspected (typically all current employees plus terminated employees within the retention period), and employers cannot refuse the inspection or delay production beyond the 3-day deadline. ICE inspectors review every I-9 form for technical compliance—Section 1 completion, Section 2 timely verification, Section 3 reverification when applicable, proper document examination, correct dates, valid signatures, and adherence to acceptable document lists. Violations result in fines ranging from $288 to $2,861 per paperwork error, $716 to $28,619 per knowing hire of unauthorized workers, and $590 to $11,823 per document fraud violation, with average penalties of $500 to $5,000 per violation depending on violation severity and employer compliance history.

ICE audits are triggered by anonymous tips, disgruntled employee reports, industry-wide enforcement sweeps targeting high-violation sectors like hospitality, healthcare, construction, and food service, prior violations at the same company, rapid hiring growth that suggests potential unauthorized worker employment, federal contract bidding requiring compliance verification, and random audits conducted without specific cause. During the inspection, ICE may also conduct worksite enforcement actions including employee interviews, document verification with USCIS databases, and criminal investigations if evidence suggests systematic knowing hire violations or fraudulent document use. Employers found with substantial violations face monetary penalties, required termination of unauthorized workers, implementation of mandatory E-Verify enrollment, ongoing compliance monitoring, and potential criminal prosecution of owners, managers, or HR personnel if the violations demonstrate intentional non-compliance.

Lake Mead Mobile Notary helps Las Vegas and Henderson employers prepare for ICE audits by providing professional I-9 verification services that create audit-ready documentation from the outset. Our mobile notaries complete Section 2 verification with proper document examination, accurate data entry, and detailed record-keeping that withstands ICE scrutiny. We also offer pre-audit I-9 reviews for businesses concerned about compliance gaps, identifying common violations like missing signatures, incorrect dates, expired documents without reverification, and incomplete fields—allowing employers to correct issues through good-faith self-audits before ICE initiates formal inspections. This proactive approach significantly reduces penalty exposure and demonstrates due diligence that ICE considers when determining fine amounts.