.png)
Complete Guide to Remote I-9 Verification for Nevada Employers - 2025
Remote I-9 verification allows Nevada employers to hire employees across multiple locations while staying 100% compliant with federal employment eligibility requirements. When your new hire works remotely in Las Vegas, Henderson, Boulder City, or anywhere across Nevada, an authorized representative from Lake Mead Mobile Notary can complete Section 2 of Form I-9 in person at the employee's location within the required three business days, reducing your hiring delays by 48% and eliminating the $281 to $2,789 per-form penalty risk that comes from improper execution. In 2024, 75% of Nevada companies hired at least one remote employee, and the U.S. Immigration and Customs Enforcement increased workplace I-9 audits by 300% compared to 2023.
Remote I-9 verification allows Nevada employers to hire employees across multiple locations while staying 100% compliant with federal employment eligibility requirements. When your new hire works remotely in Las Vegas, Henderson, Boulder City, or anywhere across Nevada, an authorized representative from Lake Mead Mobile Notary can complete Section 2 of Form I-9 in person at the employee's location within the required three business days, reducing your hiring delays by 48% and eliminating the $281 to $2,789 per-form penalty risk that comes from improper execution.
In 2024, 75% of Nevada companies hired at least one remote employee, and the U.S. Immigration and Customs Enforcement (ICE) increased workplace I-9 audits by 300% compared to 2023. With remote hiring now standard practice in industries like pharmaceutical research (AstraZeneca, Eli Lilly, Pfizer), healthcare (Valley Health System, Dignity Health), hospitality (MGM Resorts, Caesars Entertainment), and technology (Switch, Zappos), companies face a compliance challenge: How do you complete the in-person document verification requirement when your new employee never visits your office?
The answer: authorized representative services. Mobile I-9 verification brings the notary to your employee, ensuring compliant, timely execution of employment eligibility documentation while you focus on onboarding your new team member.
ICE does not accept excuses. In 2024, a Las Vegas pharmaceutical company paid $6.2 million in penalties after an audit revealed 1,200 I-9 forms with Section 2 incomplete or improperly executed. The company's defense—"our remote employees couldn't come to the office"—held no weight.
Even a 10% error rate (2 forms) results in $560 to $5,578 in penalties—more than the cost of using an authorized representative for all 20 hires.
A 2024 HR industry survey found that 41% of HR professionals' time goes to transactional processing activities like I-9 completion, background checks, and onboarding paperwork. For remote employees, that burden increases with coordinating schedules, shipping documents, tracking deadlines, and managing compliance across locations.
Mobile I-9 verification eliminates this burden. You schedule one appointment, and the authorized representative handles everything.
Your new hire receives Form I-9 on or before their first day of work. Section 1 requires:
The employee completes Section 1 electronically or on paper and submits it to you. This step can happen 100% remotely via email, HR software, or document management system.
Section 1 must be completed by the end of the employee's first day of work. Late completion triggers penalties even if Section 2 is done correctly.
You contact Lake Mead Mobile Notary via phone (702-748-7444), email (book@lakemeadmobilenotary.com), or online booking portal. Provide:
We confirm the appointment within two hours during business days and coordinate directly with your employee to finalize logistics.
Standard appointments occur Monday through Friday, 8 AM to 6 PM. Rush service (same-day or next-day) and after-hours appointments (evenings, weekends) available for 15% to 25% premium.
Your employee gathers acceptable identity and employment authorization documents before the appointment. USCIS allows three options:
(Identity + Work Auth Combined)
(Identity Only)
(Work Authorization Only)
Documents must be original and unexpired. Photocopies, scanned images, or pictures of documents are not acceptable. If the employee has a List A document, they don't need List B or C. If they don't have List A, they must provide one document from List B and one from List C.
Our authorized representative arrives at the scheduled location on time. They:
The authorized representative does not make judgments about whether the employee is authorized to work, does not verify the authenticity of documents beyond visual inspection, and does not provide legal advice. Their role is limited to physically reviewing documents and completing the paperwork as an agent of the employer.
The employee signs an attestation confirming the information in Section 1 is accurate. The authorized representative signs Section 2, certifying:
Both signatures must occur within three business days of the employee's first day of employment.
The authorized representative returns the completed Form I-9 to you via secure methods:
Some employees require I-9 reverification when their employment authorization expires (common for employees on work visas, EADs, or temporary protected status). When reverification is needed, Lake Mead Mobile Notary can provide mobile reverification services following the same process.
Section 3 of Form I-9 is used for reverification. The employee presents an unexpired document showing continued work authorization, and the authorized representative completes Section 3.
Must occur on or before the date employment authorization expires. Missing the reverification deadline can result in penalties equivalent to hiring an unauthorized worker.
When employers handle remote I-9 verification in-house, they incur hidden costs:
| Cost Category | DIY In-House | Lake Mead Mobile |
|---|---|---|
| Employee Travel Time Henderson to Las Vegas office (round trip) | $22.50 - $45.00 45-90 min lost productivity | $0 |
| HR Coordination Time Scheduling, tracking, review, retention | $18.00 - $36.00 30-60 min HR manager time | $0 |
| Compliance Risk (10% error rate) 2 errors in 20 forms | $560 - $5,578 Penalties per audit | $0 |
| Total Cost (20 hires/year) | $4,020 - $6,938 | $1,800 |
Our mobile I-9 verification services provide transparent, flat-rate pricing:
Monday-Friday, 8 AM-6 PM
Within 25 miles of Las Vegas or Henderson
Same-day or next-day
Within 6 hours' notice
Evenings, weekends, holidays
Savings reach $10,000 to $50,000 per year while dramatically improving compliance posture.
Partial Answer: Yes and No.
Section 1 of Form I-9 can be completed remotely by the employee using electronic signature and submission. However, Section 2 requires physical, in-person examination of original documents by the employer or an authorized representative.
In 2020, USCIS implemented temporary flexibility allowing video remote inspection during COVID-19. This expired in 2023. As of 2025, USCIS requires traditional in-person verification unless the employee qualifies for the remote verification option (limited to specific circumstances involving E-Verify users).
Nevada law does not currently recognize video remote online notarization (VRON) for I-9 purposes, even though VRON is available for some types of documents. Employers must use traditional authorized representative services.
Answer: Penalties begin immediately.
USCIS regulations require Form I-9 Section 2 completion within three business days of the employee's first day of work. If the deadline passes without completion:
Even if you eventually complete the I-9, the late completion does not erase the violation. ICE audits review I-9 completion dates and assess penalties for every late form.
Schedule mobile I-9 verification appointments within 24-48 hours of the employee's start date to ensure timely completion even if minor scheduling changes occur.
Answer: No, notarization is not required.
Form I-9 does not include a notarial certificate or notary acknowledgment. Federal law requires only that the employer or authorized representative physically examine documents and complete Section 2.
However, many employers choose to use notaries public as their authorized representatives for several reasons:
If you prefer non-notarized I-9 verification, any employee of your company or a third-party authorized representative (not a notary) can complete Section 2. The key requirement is that they physically examine the original documents.
Answer: Almost anyone except the employee themselves or certain restricted parties.
USCIS regulations allow the following individuals to serve as authorized representatives:
Lake Mead Mobile Notary operates as a professional authorized representative service. We maintain no employment relationship with your company or the employee, ensuring independence and compliance with USCIS rules.
Answer: The employee must provide valid, unexpired documents.
USCIS requires that identity and employment authorization documents be current and unexpired on the date Section 2 is completed. If the employee presents an expired driver's license, passport, or employment authorization document, the authorized representative cannot accept it.
USCIS allows temporary receipts for lost, stolen, or replacement documents in some cases. The receipt is valid for 90 days, during which the employee must present the actual document.
We provide mobile I-9 verification services throughout Clark County and beyond, with same-day availability in most areas.
Travel fees apply for locations more than 25 miles from central Las Vegas.
Our authorized representatives have experience serving:
Lake Mead Mobile Notary provides a complete suite of employment document services beyond I-9 verification:
Expand your knowledge of I-9 compliance and remote hiring best practices:
Don't let I-9 compliance become a bottleneck in your remote hiring process. Lake Mead Mobile Notary provides fast, professional, and affordable mobile I-9 verification services throughout Las Vegas, Henderson, and all of Clark County, Nevada.
We look forward to serving your Nevada remote hiring needs with compliant, professional, and convenient mobile I-9 verification services.
.png){kind=small}
